Working safely

COVID-19 rules for university operations

Regulations from 22 November 2021 onwards

1.    Access to and stay at university buildings is only permitted with a valid proof of being PCR-tested, or vaccinated or of having recovered from a COVID-19 infection (2.5 G). The security team of the University of Vienna checks compliance with this rule. Controls can either be access controls or be done randomly. Employees are checked only at random. Also superiors can check their employees randomly.

2.    FFP2 face masks: In all public interior areas of the University of Vienna as well as in courses and exams (exception: people lecturing or oral contributions by participants), the use of FFP2 face masks is mandatory. The use of FFP2 face masks is also mandatory at the workplace if contact to other persons cannot be excluded. The only exception is if all persons can present a valid PCR test taken no more than 48 hours ago.

3.    Courses and exams: Only those courses with continuous assessment (especially laboratory courses, sport courses), which can only take place on site, are held on site. Exams are held in the specified format (on site or online). In courses and exams (exception: people lecturing or oral contributions by participants), the use of FFP2 face masks is mandatory. All persons present must be able to present a current PCR test result.

4.    Follow the general hygiene rules and rules of conduct (wash or sanitise your hands regularly, cover your mouth and nose with a disposable tissue or the crook of your arm when coughing or sneezing, open the windows regularly, sanitise jointly used workstations/work equipment) and adhere to the principle of never going to work when sick.

5.    Suspected COVID-19 infections have to be clarified immediately (public health service hotline 1450). Report a COVID-19 infection via the service desk. Follow the instructions given there.

6.    Persons in management positions have to ensure the employees’ and teams’ capacity to work. All persons who can perform their tasks from home should work from home. This has to be agreed between the superior and their employees (the framework agreement on working from home is suspended for the lockdown period). In justified individual cases and at the request of the employee, the superior and the employee can agree on working in the office, even if the relevant employee can perform their tasks from home.

7.    Meetings take place online.

8.    Events on site do not take place.

9.    Business trips/releases from duties to regions for which travel warnings of level 5 or level 6 have been issued require a statement by the head of the organisational unit as well as approval from the head of the Human Resources and Gender Equality service unit (via leitung.personal@univie.ac.at). Additionally, obtaining cancellation insurance that also applies to cancellations at short notice and obtaining additional travel health insurance are mandatory. This travel insurance must also be valid during a pandemic or according to the current travel warning levels in the destination countries.

 

 

COVID-19 Information to download and FAQs

Additional printable templates and information 

The graphic design service has created templates, posters and icons for warning notices and is happy to help you create special warning signs for your department (grafik@univie.ac.at ).

FAQs:

Posters

T-shirts and floor stickers to order (communications@univie.ac.at)

  • "Keep your distance" floor sticker (EUR 4.68 net)
  • "Krisensicher" (crisis proof)  t-shirt (EUR 13.33 net)

Protective equipment (FFP2 face masks, etc.)

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COVID-19 access tests and testing offers

Regarding the validity of proof, the rules of the City of Vienna (in German) apply (PCR test: valid as access test for 48 hours, antigen test: valid for 24 hours)

The legislator has prepared the basis for participating in on-site courses and exams subject to the mandatory presentation of a negative COVID-19 test result. The Rectorate has issued related regulations in the University Gazette. As lecturer, invigilator or examiner you are also obliged to get tested if the course unit/exam takes place on site. Detailed information is available on the Teaching page.

The University of Vienna also recommends that all other employees get tested for COVID-19 regularly to minimise the risk of infecting others. Available testing offers:

  • Alles gurgelt (everybody gargle) 
    People living or working in Vienna can get tested for COVID-19 with a PCR gargle test free of charge twice a week as part of the Alles gurgelt (everybody gargle) campaign. 

    Alles gurgelt: Delivery Stations at the University of Vienna 

    Start from 18. October 2021.
    Test will be picked up from Monday to Friday at 2pm on working days. 

    • Hauptgebäude (Haupteingang)
      Universitätsring 1, 1010 Wien

    • Neues Institutsgebäude (NIG) (Haupteingang)
      Universitätsstraße 7, 1010 Wien

    • Juridicum (Aula)
      Schottenbastei 10 - 16, 1010 Wien

    • Gymnasiumstraße
      Gymnasiumstraße 50, 1190 Wien

    • UZA II (Haupteingang)
      Althanstraße 14 (UZA II), 1090 Wien

    • Dr. Bohr Gasse 9 (Haupteingang)
      Dr. Bohrgasse 9, 1030 Wien

    • OMP 1 (Eingang Hahngasse)
      Oskar-Morgenstern-Platz 1, 1090 Wien

    • University of Vienna Biology Building (UBB) (Haupteingang)
      Djerassiplatz 1, 1030 Wien

    • Kolingasse (Haupteingang)
      Kolingasse 14 - 16, 1090 Wien

  • COVID-19 testing in Vienna and Lower Austria
  • COVID-19 test for employees

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COVID-19 vaccination

There are numerous options for getting vaccinated in Vienna - with and without an appointment.

You can find detailed information at the Impfservice Wien. For information on vaccination offers in the federal states, go to "Österreich impft" ).

There are various opportunities to get tested regularly, such as the COVID-19 test box in front of the Main Building, which is open: Monday-Friday, 7:00-19:00; Saturday and Sunday, 9:00-17:00.

Further information is available in the COVID-19 FAQs.

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Suspected or confirmed COVID-19 infection

Employees report their COVID-19 infections via the service desk. They are requested to notify their contacts directly. All information is available under Reporting suspected or confirmed COVID-19 infection. This document contains information about the following topics:

  • Reporting suspected COVID-19 infections of employees (without test result)
  • Reporting COVID-19 infections of employees (with positive test result) 
  • Reporting (suspected) COVID-19 infections of students 
  • Information for 
  • Procedure in a suspected cluster 
  • Definition of contacts (K1 + K2

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Emergency text massaging

New text messaging service for university members

The University of Vienna is launching an emergency text messaging service. This service notifies university members in cases of a sudden emergency via text message. The main objective is to quickly and immediately notify university members in case of an incident (such as a major fire in a building).

All employees who have a business mobile phone are notified of any incident in any case. Employees who do not have a business mobile phone can register for the service on a voluntary basis with their private mobile phone number in u:space. In the future, students will also be able to register for the service. Those university members who register for this service on a voluntary basis can deregister again at any time. This service contributes to safe university operations. Additional information about data processing activities by the University of Vienna can be found in u:space and the  Data Protection Declaration.

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Safety at work

The University is a large community. Students, academics and administrative staff meet on site and digitally.
The following website provides tips and information and the most important contact points for working and studying successfully together.

Working safely on-site

Working safely online

Employees spend a lot of time in the digital realm. The following information aims to contribute to your safety online.

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